Rebecca Brown has compiled the notes from the MCMLA iPad Roundtables (see below for full notes).
Actionable Item
At the hospital table I was sitting at we talked about creating an iPad users group to share discovered apps, questions, etc. We talked about using the MCMLA listserv as our communication vehicle because we can all post to that listserv. Jackie Hittner mentioned polling MCR members to see what apps they are using. I think the iPad Users Group could play that role. I subscribe to a blog about using technology in education (Free Technology for Teachers). The blog is geared towards K-12, but I like the way the author formats each post. First he includes a brief description of what the item is and does. Then he writes a sentence or two about how it can be used in education.
Here is an example from his blog:
One Hundred Free Books for Your Kindle
One Hundred Free Books is a website that offers free Kindle books on a daily basis. On One Hundred Free Books you can browse for free Kindle books by genre or search by title. The list of books changes constantly as new books become available for free and others are pulled from the free collection. You can subscribe to the website to keep up with the new releases of free books.
Applications for Education
One Hundred Free Books could provide you with a good place through which you can build your library of Kindle books for your students without spending a dime.
If you comment on this post, I will alert Rebecca Brown, since she is keeping track of comments and suggestions about iPads/Tablets.
Rebecca Brown, Trainer/Curriculum Content Specialist, National Library of Medicine Training Center, Spencer S. Eccles Health Sciences Library, University of Utah
800-338-7657, Option 2 ; 913-232-7595 (Direct) ; rebecca.brown@utah.edu
NOTES
- Do you have an iPad? If so, who provided your iPad?
- 1 personal; 2 for work
- 6 of the people at the table have iPads.
- Tim bought his own.
- Jackie and Melissa got theirs through the NNLM program
- Amy and Abby got theirs through work.
- Kate is the one currently without one
- If your institution provided your iPad, who pays for work-related apps?
- personal
- Of those who were given theirs by their work, what kind of apps do you have? Does your work provide apps?
- Amy – They have to get their own apps, so mostly free apps, although they are allowed to purchase apps for the iPads using their own funds.
- Those who got their iPads through the NNLM get to keep theirs. They can put their own things on them.
- Kate asked for an explanation of the NNLM program to give out iPads was, Melissa explained.
- Jackie said that she really liked the study the NNLM was doing and the data they were collecting about the program.
- How are security issues and account management handled?
- IT downloads apps
- UNMC – HIPPA Panic has set in.
- Other libraries trying to figure out – do allow departments to buy icards? Do people buy apps on their own? – 2 people at table said this is their case.
- Creighton had issues with sharing and “wiping” for next check out, but got it fixed, note there’s LOTS of circulation
- Are iPads/tablets incorporated into the curriculum at your institution?
- no
- Proposed for undergrad but shot down
- At Creighton nursing faculty got them, 3rd year nurses had to buy. Pharmacy uses iTouch. Most med students purchase by 3rd year/clinicals. Faculty tends to check out iPads from library, then purchase themselves and come back to the library for help. Library is filter for app recommendations
- Other libraries have mobile resource pages and Libguides.
- “Appy hour” – instead of happy hour, people come with their devices and discuss apps.
- Amy explains that she is involved in a program for 3rd year medical students to provide them with iPads during a 6-week long pediatric rotation. The students are loaned the iPads during their rotation. They are not required to use the iPads, but are encouraged to utilize them. iPads are not integrated throughout the medical student curriculum, only during this rotation. Previously, they were given iPod Touches for this rotation. While they do not have to take the iPads, because they will be responsible for the cost if the iPad is lost, no one has chosen not to take one.
- Melissa sat in on a webinar about a program at UC Irvine. The medical students are given iPads when they start the program. They are provided with paid apps for the iPads. They are required to use the iPads for their classes. Their textbooks are provided through the Inkling iPad app. Inkling is very interactive, but only works on the iPad, so everyone needs to have one, rather than another brand of tablet. The students really like it, but the iPads were given to the students with no restrictions. The librarians were not involved in the process at all, including the purchase of the textbooks, and thought they could have contributed. UC Irvine’s program is unique in the way they run their program. The iPads are purchased with grant money, not student tuition or fees.
- Rebecca Graves says that the Journalism school at her university used iTunes U to provide curriculum content.
- Students in general want laptops to be required for their programs because that enables them to use student loans to pay for it.
- It was suggested that most students already have iPads, but others thought this was a misconception. But it was agreed that most students do have some sort of mobile device, whether it is a laptop or tablet, or something else.
- Margaret’s institution is starting to require that med students have an iPad.
- This is just for new students and was a student initiative. They worked with the deans to organize it and they have apps that given to them.
- Most of them like it once they learn how to use it. But they are also required to have a laptop. PC/Mac pretty evenly split.
- Faculty do not have a lot of access to iPads, they have not be given them. Some have purchased iPads on their own.
- iPads are not heavily integrated into the curriculum, but they are pushing for it.
- Students want it for easier and more efficient studying, less printing, and integration into classroom systems so that iPad screens can be pushed to main classroom screen.
- Amanda points out that many students are still printing out articles so that they can highlight and also prefer print textbooks for highlighting.
- Tim says the newest students still want to print things out and want hard copies of books.
- Amy heard during a panel discussion of a school with an iPad initiative where printing costs skyrocketed
- Amanda suggested that this means the iPads are helping them find new things. But Amy wonders if they are not just printing out the things they were always looking at.
- Melissa – The UC Irvine students thought iPads were better for note taking. Margaret says students are using Respondus. Something that integrates with PowerPoint presentations for note taking.
- In Inkling, notes can be taken in the margins.
- Tim – the newer version of Adobe has better highlighting capabilities, faculty like Adobe Reader.
- Are people having issues with wireless connectivity on the iPads?
- Especially as students come back after the summer break
- Tim – The student population is going to double with the addition of new programs. He has not noticed a problem yet, but maybe as the population grows.
- Abby – At U of Utah we came close to running out of temp IP addresses last year for all of the things connected to the Wi-Fi
- Amanda says their institution network is difficult, so she usually uses to Guest network
- Tim agrees. They are supposed to stay off of the institutional wireless and also has a problem with getting locked out.
- Are there access issues in trying to get to electronic resources?
- Amy says that in the pediatric rotation, they need to teach new students every 6 weeks how to access hospital resources on the iPad.
- Amanda says that she had a doc with an iPad frustrated with trying to access NEJM. He has to go through a lot more than on a computer and enter passwords to get the content. NEJM has no solution; it is due to needing authentication. And extra security on the medical servers.
- Amy says that her students can use proxy access for library services, other things are more of a problem.
- Amanda says that her doc was using the proxy, but needing to login every time was what was irritating him.
- No other librarians are involved in curriculum integrated iPads.
- Why are we focusing our discussion on iPads and not other tablet devices?
- Because the RML planned the roundtables.
- Rebecca G. asked if iPads are the best or are other tablets just as good.
- Amy talked about students and librarians who have been using different devices in their schools. She referred to a student who said that if the device was going to be used solely for reading, he would be irritated if he was required to get an iPad. He would prefer an e-reader.
- The Nook was brought up, along with the drawback that it has a proprietary OS, but also that it can be modified fairly easily. You can get a full Android OS on the Nook and easily switch between that and the regular e-reader functions.
- Rebecca G. says that she does not like the glare on the iPad for reading.
- The Nook has e-ink, can change the font and background color. It has options for things like contrast and accessibility.
- E-readers are meant for reading documents. iPads do work-related tasks as well.
- If so, is the library involved with distributing the curriculum devices?
- n/a
- How does the library distribute iPads?
- n/a
- Rebecca G. checked out the iPad she brought to the meeting, along with a power cord and case. She has it for two weeks. Her library has extended the checkout time.
- The Eccles has an e-reader/tablet check out program. They have 3 iPads, 3 Xooms (Android tablet), 3 Nooks, 3 Nook Colors, and 6 Kindles (I think those numbers are correct). They can be checked out for two weeks (I think).
- Margaret says their library has one that they circulate.
- For libraries that check out iPads, do you run out?
- Amy – Yes, but we have a holds lists.
- Melissa – Her library is worries that people will take them all. They wanted to not check out chargers and do only circulate the iPads for 4 hours at a time.
- Tim – Do you have an incentive for returning the iPad?
- Rebecca G. – If it doesn’t come back, you have to pay for it.
- Tim – His library has a fee if something does not come back, but usually waive fines if returned.
- Kate – Reserve items are the only ones where they collect fines.
- Melissa – Fines make people angry and really do not encourage them to bring things back.
- Amy – Going back to the 4 hour checkout, what are the goals? Melissa does not know, maybe to demo library apps. People cannot even set up their own email on the iPads. She thinks they should be able to take them and buy apps if they want to. But other people are worried that if they extend the time, they will all be checked out. Melissa thinks that would be ok. If you can’t personalize them, people can’t really make use of them.
- Amy – We do a survey when people return the iPads. This was one of the major hurdles; they did not feel like it was theirs because they could not personalize it.
- Tim – e-readers are easier to move from person to person because you can easily wipe preinstalled items.
- Amy – Even the ones we have for work can’t really be personalized. Abby agrees that’s why she purchased her own.
- Amanda – The Nook can also check mail and other things. It can be very personalized.
- Does anyone have problems with loaning eBooks (similar to the recent public library problems)?
- Melissa – There are not a lot of eBooks that can be checked out. Most require an internet connection to view. Have not made it to eBook checkout yet because we are more of a niche area. She asked Rittenhouse and they told her they were waiting for the market to stabilize on a format.
- Textbooks are going to be the last to do eBooks, and they will charge a lot.
- What are you (the librarian) doing with your iPad in your library now?
- exhibiting; testing apps
- How do you use the iPad in teaching?
- n/a
- Not doing much beyond how to set up basic stuff and how to set up email (specialized process for some outlook servers)
- Used to teach medical students – clinical queries on PubMed,
- “teachable moments” with the embedded librarian on rounds. Had 10 minutes here and there.
- Creighton OT program has special “profiles” w/ apps faculty want so students can do special projects.
- Take iPad to health fairs for demos
- Big question – do apps really help vs. using the website?
- Can help if app works “offline”
- Creighton has “dongle” that connects iPad to projector
- What about faculty? How are they using iPads?
- About half are using iPads
- Kate says that her faculty are using them to take meeting notes.
- Others say they use them for presentations, like our keynote speaker did. Docs come in with lists of references on their iPad.
- Jackie says that at the AAO meeting, there are more and more members bringing iPads and a large percentage of those are from other countries. They are annoyed that there is not free Wi-Fi provided at the conference. The conference organizers insist that it is not necessary because most people have phones with internet access. Jackie says that this is not an equivalent.
- No one at the table has an iPad with cellular data access, Wi-Fi only.
- What do people do with PowerPoint presentations or word documents?
- Google docs
- Cloud drives
- Dropbox
- Some campuses have own online storage (example: SharePoint)
- Do you use an iPad in rounding? If so, how? What about HIPAA?
- Yes, but no access to EMR
- Kate says no. She has a laptop, but does not usually take it because it is too bulky.
- Rebecca G. says that Karen (at U of Missouri) has a laptop that she uses for morning report.
- Tool for mobile reference or health information fairs?
- Yes
- Abby goes out to labs, but usually uses the researchers own computers to answer questions.
- Rebecca says that there is a nursing student break area near the library and that maybe she will begin to hang out there to help people. But would she take a laptop or iPad? Not sure.
- Has the library had any conversations with IT and/or Network Security about HIPAA or user data security on mobile devices? If so, what came out of the conversations?
- iPad is locked down. Bandwidth is a problem.
- Is there a faculty member with whom you can partner who might want to champion iPads in the curriculum?
- yes
- Are there departments that you can partner with that aren’t currently using iPads, but have shown interest?
- Nursing
- Does the library have any funds to offer an iPad grant opportunity to health sciences faculty?
- no
- What resources do you check for new Apps? Websites, blogs?
- imedicalapps.com
- Libguides
- Tim reads some news feeds. Does not read everything, just keeps an eye on things.
- Rebecca G. asks Karen.
- Margaret’s library has an e-resources librarian. One of his tasks is to keep track of mobile devices and inform the other librarians on what they can provide for the students now and in the future.
- Do people want to know about apps for medical/clinical uses or productivity?
- Melissa – Students think they already know.
- Amy – In her 6-week class, most students are already using apps and have their favorites. Students are becoming more used to devices.
- Tim – But there are some that will want to know how they can connect to library resources. They are annoyed when they have to authenticate, especially when off-campus.
- Productivity Apps: Do you have a favorite app that helps you with your work?
- numbers, presentations, pages, photon
- What have you learned from students about Apps or iPad issues?
- Settings issues
- Do students have devices already?
- At U of Utah, are the undergrads required to get laptops? Not sure.
- Graduate students, some older students show up without laptops, and do not want them.
- Jackie says her local school system has given iPads to the teachers. Next year, the students will be able to bring their own devices to school. This will give them teachers time to learn how to use the devices in the classroom. But if students are bringing their own, the teachers will have to become experts in many platforms.
- What are some ideas for events or things that the library can host/do that involve iPads?
- Lunch and Learn app sessions
- Offer iPad for beginner’s class (demo library mobile resources on iPad)
- Spotlight in library/institution newsletter, blog
- Creighton held a professional development session on iPads. Ran out of time because of so many questions.
- Create a page with apps for physicians
- Amy ran a faculty forum on how to use iPads
- They had a lot of attendees. It was organized by the SOM who had approached the library to talk about using your iPad in the classroom.
- They talked about three different categories of app, including medical apps and productivity apps.
- It was done as two of the same session, but each went differently depending on the interests of the group. One was interested in VPN connections
- Talked about Mendeley, PubMed on Tap, Evernote, keyboards, styluses
- The library was approached because of the iPad check out program and app recommendations forum they hosted.
- Would be helpful to shadow “power users” of iPads
- Use iPad to record meetings with Nursing Research Committee
- How can the recording be shared?
- Does NN/LM have a list of apps on the website and how they are used?
- Yes, they had a few and wanted people participating in the iPad project to expand the list.
- Jackie suggests that we poll the membership to find out what apps people are using. She thinks John Bramble mentioned that there would be a related class.
- Citation manager – use endnote mobile site, maybe Refworks. New for Macs “papers” there’s a video on University of Colorado Denver health sciences library website. Did class first, and then made webpage.
- New android project coming out soon; very expensive.
- Funding for iPads? – own library, some are supported from a student technology fee
- Having issues with wireless printing. HP created an app for printing. Software for pay-for-print causes issues
- Droid tablet has good printing compared to iPads.
- Partner with IT? – Only for Security Exchange Servers (Outlook server) it’s hard for library to accommodate setting up email account with IT.
- LOTS of problems with outlook syncing with work station. You can “delete” on iPad, but doesn’t actually get deleted.
- Issues with Outlook – don’t want to deal with IT, don’t have time for IT to schedule a time to fix it, availability of IT. General problems with web clients.
- iPads: no VPN software is a major problem.
- Droid has USB drive for direct load to tablet
- Want to see 3-5 Residents use – to find out how residents are using them, what apps they use and why.
- EHR’s – librarian can’t see, not a hospital employee, so not authorized.
- Possible licensing issues for subscriptions such as Dynamed
- Want to set up a way systematically evaluate apps
- Dynamed has an app
- LCD connector for iPad to projector
- Use a Mac adaptor to connect iPad to PC for presentations
- Amanda brought up the video of the little girl who is trying to use a magazine like an iPad
- Melissa thinks that the video was taken too seriously
- Rebecca G. pointed out that these devices are all these children have ever known.
- Amanda – Students coming into programs now have never been in a world without the Internet. Her mom is fascinated by technology, but even the TV is new within her lifetime. In 20 years, it will be another thing.
[Posted by Lynne M. Fox, Education Librarian on behalf of Rebecca Brown]


